board meeting 5/16/2015

 

  1. Security refund – 5/30 and 6/6 – communication will go out first; refund sign; volunteer list from PA
  2. Volunteers – allocation  – assigned volunteer based on event/confirmed call and sign up sheet/ identification card – Principal – raise security deposit to $40 (from $30)
  3. Graduation slides and graduation show – has to communicate along with graduation communication – 6 weeks prior to graduate; graduation teacher will coordinate with Principal
  4. Summer camp 2015 – 3 reasons to attend, timing, feedback – Derek/Michelle to update summer camp description
  5. Registration fee increase – from $300 to $330 – $10 late fee past postmarked 6/30/2015 registered/paid with check to treasurer (new family excluded)
  6. Gifts – tote! 
  7. Open house – flyer distribution (flyer content confirmed – design TBD)
  8. registration begins on 5/30  – Derek/Hochi
  9. Principal election and 2015-16 board recruiting status
  10. Picnic and picnic tickets sale sale begins 5/30 – PA will print; two ticket to teacher one for SI; none for TA
  11. Year-end performance – Kuan;
  12. Graduation slides – template will be sent to Frank and Kuan from Derek
  13. Graduate list and gifts – Derek
  14. Public relations
  15. Year-end board member party
  16. Finance report/deposit
  17. Expense
  18. Alice Ng – mother’s day – SOP for event to get a classroom – confirmed. Program coordinator has to confirm with Principal, LD/CD about the location/time.
  19. Pre-K/K kids sing/dance – has to stay in classroom until 12:30
  20. Language teachers
  21. Penpal postcards – Frank
  22. Penpal gifts – Derek
  23. Language teachers – missing 4 teachers – shuhwa, julia, shulin, Kelly
  24. TA qualification/Policy – minimum hours
  25. principal items to keep – open house signs, banner
  26. offer letter template
  27. kff2828@gmail.com (Feng – TA)

 

 

board meeting 1/17/2015

  • CNY gift donation – Derek to contact OCAC/中文學校協會 – Derek has a meeting with them on 1/30/2015; will bring the invitation and talk to them
  • tuition – email thread – Derek to start an email thread
  • tote/t-shirt – 訪價 by Fang Jun
  • CNY volunteers – 1. MC/2. Bonnie’s project, 3. Dragon Dance (Charlie), 4. Audio and 5. Camera – email communication 6. 畫票
  • CNY sale status – $460
  • CNY sponsors – 和樂 Jersey City- Kuan-Lin
  • CNY offcampus 2/20 – MarlEl – Freehold middle school
  • CNY program 10:45/12:30 – to be sent in next weekly
  • CNY 2/21 no school – to be sent in next weekly
  • CNY new slides – Derek Chang
  • Phase 2 of penpal program – need coordinator – ask them to send us first. Zhao and teacher Chen – Derek
  • need help with penpal program (language staff?) – to be discussed in next Language teacher meeting – Frank
  • 經文處教育組統一語言測驗 – numbers of testing questions. – Derek to get back to 張主任 this week/to be discussed in next Language teacher meeting – Frank
  • Invitation card and VIP list – Derek to work with Vicky

board meeting 10/18/2014

  1. Recent event – what happened and what could have been done. Process and procedures to deal with this moving forward.
  2. off-school – TA stay 12:30 to 1:00 PM – parents and TAs – tutoring (Derek to reach out)
  3. Sponsors and certificate (cheers for Vicky)- thanks Alice and Sabrina; Ho-Chi and Vicky for beautiful sponsor page!!
  4. Sister school – next steps
  5. Sponsorshipfrom 僑文中心
  6. FCS gifts – tote (several parents have inquired for it), t-shirt,…,etc
  7. suggestions on actives we can do with parents each week. The goal is to having more parents get involved, making the time useful at FCS after morning drop off
    1. survey –
    2. topics to discuss
    3. experience sharing
    4. investment
    5. insurance
    6. college application* and health*
    7. sponsor seminar
  8. Need 4 FCS Volunteers by 10/18 for Multi-Cultural Day – Multi-cultural day general planning – OCAC funding/(taiwan stamp) – Alice to write something up to attract volunteers
    • presentation
    • new introduction of multi-cutlure day
    • write-up to attract students
  9. registration open in may/2014 – tuition collection before the end of school year
  10. certificate – 5 hours
  11. donation button
  12. sponsors on tote/t-shirt

 

 

$200 gift certificates from Asian Food ($20×10)

$200 x 7 = $1,400

$150 x 8 = $1,200

$100 donation

 

Total:  $200 gift certificates and $2,700

(Two checks are still on the way.)

 

 

  1. Escalation and triage procedures
    1. When/whom to talk to; how soon should it happen – 75%
    2. Immediate communication to parents/teachers
    3. Department meeting (or board meeting if necessary)
    4. Consequent communication and decision
  2. Grade rollover criteria and placement
    1. Clearly define rollover criteria such as grades, attendance, listening/speaking level (K no grade, – placement)
    2. Teachers of language program will be given a form and make recommendations
    3. Consequent evaluation/communication to parents and placement

 

off-school

20141018-board meeting

Agenda:

Escalation and triage procedures
When/whom to talk to; how soon should it happen
Immediate communication to parents/teachers
Department meeting (or board meeting if necessary)
Consequent communication and decision
Grade rollover criteria and placement
跳級
Clearly define rollover criteria such as grades, attendance, listening/speaking level
Teachers of language program will be given a form and make recommendations
Consequent evaluation/communication to parents and placement

 

Jason as yoyo SI (Ho-Chi)