1. 教務會議 changed from Feb/8/2014 to Feb/22/2014
2. Culture meeting changed from Dec/14/2013 to Nov/23/2013 and additional one will be held on Jan/4/2014
3. New year off campus will be held on Feb/07/2014
4. Chinese New Year Performance/Party will be held on Feb/8/2014

Intro:

• update staff list (principal and board member has to decide the staff list for next year first)
• staff from previous year can still access registration system until September of this school year (e.g. during summer time)
• only program records will be copied over – class will have to be entered manually (create new based on number of students registred)
• for each program – update the fee section based on the new fee of the new school year
• program size will have to be adjusted based on instructor/TA/resources
• resources required for each class – anything begin with “Assigned”
• you’re ready to take students when teaching resource and facility resource are completed

http://reg.njfcs.org/reg/webmaster

Webmaster tasks:

• add new period – copy and paste from last year (base period – template –copy from: all programs, classes, teachers and facility location and staff)
• fee info can be found in registration form on www
• note is for principal to make announcement on registration status page if necessary
• period naming has to be yyyy-yyyy+1
  • family action categories

• update reg site so that parents can register
• use update family/student record by staff
• update year http://reg.njfcs.org/reg/app_webmaster_login?webmaster_category=fcs_family_record_and_form  and choose family_action_categories

###### UPDATE INSTRUCTION #########
###### Replace all instances of “(YYYY-1)-YYYY” with “YYYY-(YYYY+1)”
###### in all lines of c_1… , c_2…, and c_3…
###### UPDATE INSTRUCTION #########

 

Staff Tasks

1. Input/update all  2011-2012 staff profile to make sure staff can login to reg. site – Principal (or VP) /Secretary
2. Input/update 2011-2012 “Period” profile that includes late fee, registration fee, tuition, etc information – Principal(or VP)/Treasurer
3. Input/update all designed Language & Cultural Programs – Language/Cultural Directors
4. Input/update all potential Teachers and SI/TA profile information – Language/Cultural Directors
5. Input/update all potential facility and space planning profile information – Principal(or VP)/Language/Cultural Directors
6. Update reg site to allow parent to register for 2011-20112– IT
7. Open online registration to Parents – – Principal (or VP) /Secretary/Postmaster (email)
8. Make online directory available to parent – IT
9. Start input check received information and produce financial status reports – Treasurer
10. Start create classes and assign/reassign students and teaching resources when time closes to the end of normal registration period – Language/Cultural Directors
11. Produce all reports needed for class rosters for school opening

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Originally from Gwo-Ming

All:

 

2011-2012 online registration is ready for your update. The new year 2011-2012’s Tuition Info, Staff, Teacher/SI/TA, Language, Cultural programs, Facility records are created using 2010-2011 records as a base. As usual, all staff share certain update responsibilities to bring the process to successful completion.  Let us work together again to put it to work.

 

As I mentioned, the high-level process to complete the registration cycle are as follows step 1 through 11.

Most of the steps depends the completion of previous steps. Therefore, please pay attention to where your responsible steps are and follow up with previous steps owner and make sure you have enough time and correct data in the DB ready for you to complete your own step(s).

 

Here is how to enter to the registration site to do you updates:

 

www.njfcs.org –>

click Registration (on left-side menu) –>

click “allow to continue (or click on “not recommended…” to continue) when encounter certificate warning page —>

click the left-side menu item “staff login” (please note this is not the same as where parents log in) —>

–>  enter your username/password to login

–> click “manage” on the row “2011-2012” to enter the action menu or click on “2011-2012” to update Tuition related info.

 

 

(Paul: please help to provide current staff login and password if they forget how to login)

 

Please note the current staff (2010-2011) login can last up to 09/2011, the new staff should fully take over all responsibility on registration after that.

 

(Shao-Min, you would need to go to the reg site as shown above, update 2011-2012 staff info including yourself with their new title and contact email as login and provide your team members their password that you initialize them when new staff record created.  You can use the “forget email” feature on the staff login page to send password to each of your team member password to their own email account)

 

Please also note that the current staff also has a responsibility to pass down the new 2011-2012 staff all the registration update details including how and what, and when. Of course I will be helping in answering any question that you may have too.

 

1. Input/update all  2011-2012 staff profile to make sure staff can login to reg. site – Principal (or VP) /Secretary
2. Input/update 2011-2012 “Period” profile that includes late fee, registration fee, tuition, etc information – Principal(or VP)/Treasurer
3. Input/update all designed Language & Cultural Programs – Language/Cultural Directors
4. Input/update all potential Teachers and SI/TA profile information – Language/Cultural Directors
5. Input/update all potential facility and space planning profile information – Principal(or VP)/Language/Cultural Directors
6. Update reg site to allow parent to register for 2011-20112– IT
7. Open online registration to Parents – – Principal (or VP) /Secretary/Postmaster (email)
8. Make online directory available to parent – IT
9. Start input check received information and produce financial status reports – Treasurer
10. Start create classes and assign/reassign students and teaching resources when time closes to the end of normal registration period – Language/Cultural Directors
11. Produce all reports needed for class rosters for school opening

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Webmaster notes:

1. smtp settings – http://reg.njfcs.org/reg/webmaster – under Global Configuration on the left tab –> Global Parameters
   • ###### SMTP SERVER ACCOUNT
     app_sender_email=it@njfcs.org
     app_sender_name=FCS Webmaster
     mail_server=mail.njfcs.org
     mail_account_username=it@njfcs.org
     mail_account_password=find it at ppma
     secured_mail_server=mail.njfcs.org
     secured_mail_account_username=it@njfcs.org
     secured_mail_account_password=find it at ppma
     secured_mail_account_port=465
2. reg.njfcs.org (EC2) password file – /mnt/njfcs/web_user_data/REG/app_password.txt
3. reg.njfcs.org (EC2) connection string -/opt/apache-tomcat-5.5.12/conf/Catalina/localhost/reg.xml

Sites:

URL	Description	State
https://www.njfcs.org/	current production site; apache/tomcat; EC2	production
http://reg.njfcs.org/reg/	current registration site; tomcat; EC2	production
http://email.njfcs.org/	FCS email portal – provided by dreamhost; SquirrelMail – dreamhost	production
http://www2.njfcs.org/	new FCS site – wordpress; EC2	development
http://www2.njfcs.org/ppma	webmaster pw portal – PPMA; EC2	production
http://registrar.njfcs.org	new registration site – opensis; dreamhost	development
http://sendmail.njfcs.org/	Email distribution portal with sendy; http://sendy.co/#about-sendy – dreamhost – not in use	development
http://share.njfcs.org	file share for backup/archive/file sharing with pydio – hosted on dreamhost	production
https://www.facebook.com/njfcs.org	FCS facebook page – currently closed for free post	production

 

Resources:

URL	Description	Category
https://panel.dreamhost.com/index.cgi	dream host control panel – mysql databases, email, hosting services and domain management	hosting
https://console.aws.amazon.com/console/home?#	Amazon AWS console – EC2/SES/Billing	hosting
https://mya.godaddy.com/	njfcs.org registration	hosting
njfcs1994@gmail.com	email associated with all hosting accounts; google voice	email
webmaster@njfcs.org	FCS IT support	email
https://developers.facebook.com/x/apps/155925057897062/dashboard/	facebook app key/secret API development portal (needs fb account confirmation)	web servcie
inquiry@njfcs.org

 

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google map API for map plugin: https://developers.google.com/maps/documentation/javascript/tutorial#api_key

opensis

admin login: njfcs

·         Parent login: bonnieytang            password: parent48!

·         Teacher login: btang                       password: fcst3ach3r!

·         Student login: iankhou                  password: student103!

1. increase the tuition – potential sibling discount; wait until Sabrina available to discuss
2. Tina to send financial report to Derek/Kuan
3. cut the cost – reduce the reward money;. control the budget
4. increase the income. increase the rate of off-campus performance ; increase the attendance – Marlboro, Freehold, Manaplan – contact Freehold super inter intent
5. invite alumi to off campus activities and performance
6. 義賣 fund raising event;
7. contact Sabrina about scholarship and charity
8. fund raising activities – e.g. halloween dress up; bake sale (has to watch out for allergy); ice cream day
9. gaming license for non-profit from township